Springtide is seeking a Marketing and Proposal Coordinator to work out of its parent company's office located in New York City. 

The Marketing and Proposal Coordinator plays a key role in supporting the preparation and delivery of bids, proposals, and marketing content for Springtide/IPS. This position is suited to someone with experience in coordinating bids and marketing activities, who is comfortable managing multiple priorities and collaborating across teams.

What You'll Do

• Coordinate the preparation and submission of bids, proposals, and supporting documents.
• Manage bid timelines, gather information from team members, and ensure deadlines are met.
• Support the development of win themes and tailored responses for each opportunity.
• Maintain and update databases of CVs, project information, and marketing materials.
• Create and schedule posts for LinkedIn and other social media platforms, ensuring content is accurate and on-brand.
• Develop engaging content, including graphics, short articles, and company updates.
• Track and report on bid and marketing activity, including outcomes and engagement metrics.
• Conduct research on clients, competitors, and market trends to inform both bids and marketing.
• Ensure all documents and communications are well-presented and compliant with company standards.
• Support the continuous improvement of bid and marketing processes.

• 3+ years experience in a marketing or sales capacity with exposure to proposal qualification package preparation.
• Proven experience working with Adobe Creative Suite, in particular InDesign.
• Experience with Customer Relationship Management (CRM) Administrator Tasks.
• Knowledge of Database Concepts.
• Familiarity with LinkedIn and other social media platforms.
• Proficient in Microsoft Office (Word, PowerPoint, Excel).
• Experience with Canva, Photoshop, or similar tools is an advantage.
• Ability to work collaboratively and build relationships across teams.
• Attention to detail and a commitment to quality.

Context, Environment, & Safety

• Adheres to office safety guidelines and follow corporate quality work processes.
• Travel is minimal, but there might be a need to support regional offices on bid opportunities when necessary.
• May attend meetings on and off-site and might tour project areas while escorted by the client or IPS Supervisors for observation purposes.

All interviews are conducted either in person or virtually, with video required.

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.